The filing of a written complaint should normally be made within (i) 6 months from the time the complainant knew or should have known of an act(s) of sexual harassment or action taken as a result of alleged sexual harassment or (ii) thirty (30) working days after conciliation has been completed, whichever is later.
Unless an extension of time is granted by the Panel Convenor, the total time period for the investigation, from the filing of a written complaint to submission of the fact-finding report to the Panel Convenor, will not exceed eighty (80) working days.
The Panel Convenor shall convey to the complainant and the complainee the findings of the fact-finding report within fifteen (15) working days after receipt of the fact-finding report.
The complainant or the complainee shall submit their written appeal to the Panel Convenor within fifteen (15) working days after being notified of the findings of the fact-finding report.
Upon receipt of an appeal, the Panel Convenor will establish an Ad Hoc Panel which shall report its decision to the Panel Convenor within thirty (30) working days after receipt of the Grounds of Appeal from the complainant or the complainee.
The Panel Convenor shall submit a final report to the designated Pro-Vice-Chancellor/Vice-President within fifteen (15) working days after receipt of the decision of the Ad Hoc Panel. If no Grounds of Appeal are received, the Panel Convenor shall review the fact-finding report and submit a final report to the designated Pro-Vice-Chancellor/Vice-President within fifteen (15) working days.
The designated Pro-Vice-Chancellor/Vice-President shall convey his/her decision in writing to the complainant and the complainee within fifteen (15) working days upon receipt of the final report.
If there is a finding of sexual harassment, the complainee may submit a written appeal to the Vice-Chancellor on the designated Pro-Vice-Chancellor/Vice-President's specific decision within fifteen (15) working days upon being notified of the disposal of the case. The decision of the Vice-Chancellor will be made as soon as practicable following receipt of the appeal from the complainee.
|39)||The time limits set forth herein may be extended by the Panel Convenor on reasonable grounds. The Panel Convenor may consider a complaint which is out of time if he/she considers that it is fair to do so.|